Committee Position Description – Registrar

The role of the Club Registrar is to supervise and be responsible for the registration of all players within the club.

This involves all elements of the registration process, including the conduct of sign-up days and the proper recording of individual details. The Registrar is expected to have good planning and organisation skills and should be able to communicate with a wide range of people.

General Committee Duties

  • Attend monthly Committee meetings. (11 per annum)
  • Attend Club Social events – Family Night, Presentation Nights and fundraiser
  • Assist in the set up, running and cleaning up of all club events – Registration Day, Gear pick up day, Family nights, Presentation nights etc.
  • Provide support to the other Club office bearers
  • Have a good working knowledge of the Club’s Rules and Regulations.
  • Be aware of the future directions of the Club.
  • Maintain confidentiality about club and committee matters.
  • Be aware of legal privacy regulations and ensure the requirements are implemented.

Role Specific Duties

  • Plan sign-on days for the commencement of the season.
  • Ensure the online registration form includes all the required information.
  • Work with the Committee to review and lock in fees at the start of each season to ensure all costs associated with the running of the club are covered.
  • Send existing members reminders about re-registration via the Fox Sports Pulse system.
  • Coordinate and manage the registration of all players (including players who make enquiries or wish to register once the season has commenced).
  • Manage all enquiries related to members signing up via the Fox Sports Pulse system.
  • Maintain all relevant Club registration information required in the Fox Sports Pulse system and ensure it is always up to date and accurate.
  • Ensure that copies of birth certificates or other proof of age documents are uploaded onto the Fox Sports Pulse system
  • Ensure all registration fees are paid by agreed due dates and follow up with Coaches and Team managers where necessary.
  • Provide the President and Football Director registration lists in order for teams to be determined.
  • Prepare and distribute Team Contact Lists for each team.
  • Keep player details and team lists up to date and ensure any changes are passed on to the club Secretary and relevant Team Manager in a timely manner.
  • Provide lists of new players to the Merchandise and Property Managers at the start of the season for ordering new player kits.
  • Keep the Committee informed of the status of registrations at all times.
  • Liaise with the YJFL concerning registration matters as required.
  • Attend YJFL registration seminars as required.
  • Assist players to complete transfer forms as required and authorize the transfer on the Club’s behalf.
  • Be aware of legal privacy regulations and ensure the requirements are implemented.
  • Provide Registration reports as required at Monthly Committee Meeting.